Job Applicants

Notice at Collection & Privacy Policy for California Resident Job Applicants

Effective Date and Last Updated: June 30, 2023 

Pursuant to the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act of 2020 (collectively the “CCPA”), Wiley Rein LLP (“Wiley”) is providing you with this Notice at Collection & Privacy Policy for California Resident Job Applicants (“Notice”) to inform California residents who apply for jobs with Wiley about the Personal Information that we collect and the purposes for that collection, as well as your rights under the CCPA.  For the Wiley’s general Privacy Policy, please visit https://www.wiley.law/privacy.

Scope

This Notice is only for individuals who reside in the State of California and are applying for jobs at Wiley.

Assistance for Applicants with a Disability

Alternative formats of this Notice are available to individuals with a disability. Please contact Cheryl Flynn, Director, Human Resources, at CFlynn@wiley.law for assistance.

Collection of Personal Information

Below are the categories of Personal Information that we may collect about you and the purposes for which the Personal Information may be used.

• Identifiers, including real name, nickname or alias, postal address, mobile telephone number, e-mail address, signature, or similar identifiers.
• Personal Information Categories from Cal. Civ. Code §1798.80(e), includes certain information listed in “Identifiers” above.
• Characteristics of Protected Classification, including information about age and citizenship status as necessary to comply with certain legal requirements.
• Internet or other electronic network activity information, including information about your interactions on Wiley’s websites.
• Professional or Employment-Related Information, including compensation, bar, court and professional memberships, professional certifications, prior performance evaluations, and current and past employment.
• Education Information, including educational institutions attended, degrees obtained, awards, and grade point average.
• Sensitive Personal Information, including information about citizenship status as necessary to comply with certain legal requirements, and information necessary to verify employment eligibility, including Social Security Number. We do not sell or share this sensitive Personal Information, as those terms are defined by the CCPA, and we do not use or disclose Sensitive Personal Information for purposes other than those permitted under the CCPA.

Use of Personal Information

We may use the applicants’ Personal Information for business and commercial purposes.  These uses include, but are not limited to the following:

• to assess applicants’ suitability for the position applied for, their qualifications for employment, and to conduct a pre-employment background check;
• to respond to your communications and otherwise engage with you throughout the application process;
• to analyze how you interact with our websites;
• to conduct internal audits or internal investigations;
• to help maintain the safety, security, and integrity of Wiley’s websites, products, services, databases, networks, and other technical assets and business;
• to maintain security of Wiley’s offices or work sites;
• to manage litigation and other legal disputes and inquiries and to meet legal and regulatory requirements;
• to comply with Federal and California law.

Categories of Sources from which Personal Information Is Collected

We collect Personal Information directly from you, from your interactions with Wiley’s websites and/or services, from service providers and vendors, such as recruiting or staffing agencies, and from other third parties, including law schools and professional/bar associations.

Categories of Personal Information Disclosed for a Business Purpose

We may disclose the following categories of Personal Information for a business purpose:

• Identifiers;
• Personal Information categories from Cal. Civ. Code §1798.80(e);
• Characteristics of Protected Classification;
• Internet or other electronic network activity information;
• Professional or employment-related information;
• Education information; and
• Sensitive Personal Information.

Purposes for which Personal Information Is Disclosed

The purposes for disclosing this Personal Information are consistent with the reasons stated above.

Categories of Third Parties

We may disclose Personal Information to the following categories of recipients:

• To contractors, subcontractors, vendors, and third parties who support us in the hiring process and that help us operate our websites;
• To third parties to whom you ask us to send Personal Information;
• To our third party website analytics partners. Note, with respect to Cookies, you may opt-out of our Sites’ use of analytics cookies. For instructions, please see our Cookie Policy & Settings.
• To a company that merges with, acquires, or purchases the assets of Wiley, or attempts to do so, in which case such company may continue to process your Personal Information as set forth in this Privacy Policy; or
• If we believe in good faith that such disclosure is necessary to: (a) resolve disputes, investigate problems, or enforce our Terms of Use; (b) comply with applicable laws or respond to requests from law enforcement or other government officials, including governmental safety agencies; or (c) protect or defend the rights or property of Wiley, you, or third parties.

Cookies and Other Technologies

Our Sites use online technologies, including cookies and analytics services. We or our third-party service providers, such as our web-hosting provider and analytics provider, may place cookies (small text files) on your device. Cookies allow us to optimize your interaction with our Sites. For more information on how we use Cookies, including how to manage your cookie preferences, please see our Cookie Policy & Settings.

“Selling” and “Sharing” under the CCPA

We do not “sell” or “share” the Personal Information you provide to us in your capacity as an applicant, as those terms are defined by the CCPA. 

We do not have actual knowledge of selling or sharing Personal Information of minors under 16.

Retention Policy

We retain personal information for as long as it is reasonably needed to perform the business purpose for which it was collected and consistent with applicable law. We strive to limit our retention of personal information for the least amount of time needed.  The criteria we may use to determine the specific retention period of personal information include the type of information; the reason for collection; our reasonable business purposes for processing the information; and whether retention or deletion of the information is necessary to comply with legal obligations.

Rights Under The CCPA

California residents have the following rights under the CCPA:

• The right to know what Personal Information the business has collected about the consumer, including the categories of personal information, the categories of sources from which the Personal Information is collected, the business or commercial purpose for collecting, selling, or sharing Personal Information, the categories of third parties to whom the business discloses Personal Information, and the specific pieces of Personal Information the business has collected about the consumer;
• The right to delete Personal Information that the business has collected from the consumer, subject to certain exceptions;
• The right to correct inaccurate Personal Information that a business maintains about a consumer;
• If the business sells or shares Personal Information, the right to opt-out of the sale or sharing of their Personal Information by the business; however Wiley does not Sell or Share Personal Information, as those terms are defined by the CCPA;
• If the business uses or discloses sensitive Personal Information for certain reasons, the right to limit the use or disclosure of sensitive Personal Informationby the business; however, Wiley does not use or disclose Sensitive Personal Information in a way that would trigger this right; and
• The right not to receive discriminatory treatment by the business for the exercise of privacy rights conferred by the CCPA, including an applicant’s right not to be retaliated against for the exercise of their CCPA rights.

How to Exercise Your California Rights

If you are a resident of California, to exercise or to inquire about the above rights, you can send an email to privacycontact@wiley.law or call 833-653-3029.

Please indicate in your communication that your request is pursuant to the CCPA. 

Contact Us

If you have any questions or concerns regarding this Notice, please contact us at privacycontact@wiley.law or 833-653-3029. More information regarding the Wiley’s general data practices can be found in Wiley’s general Privacy Policy available at https://www.wiley.law/privacy.